How to prepare a PDF document for printing from Microsoft Publisher
We select export, then create a PDF file.
Select the save path and enter your name, then click OPTIONS.
In the options, set "Commercial press", click OK. Then we save the document.
How to prepare a PDF document for printing from Microsoft Word
Before we start exporting, we need to set preferences. To do this, we select preferences from the Acrobat menu.
In PDFMaker settings, select "PDF/X-3:2002", if available, select "printer quality" and click "OK"
Then select "create PDF file"
We select the path to save and provide the document name, then save. Due to the fact that Microsoft Word does not support the CMYK design mode, we do not recommend this program for submitting color works
How to prepare a PDF document for printing from Open Office
We set the parameters according to the formula.
Checking the page field in PDF
Adobe Acrobat allows you to check whether the page fields of a PDF document have been defined correctly.

Preparing a black and white book for printing - for beginners

Files for printing the book should be submitted only in PDF format.

The PDF format is the optimal format for transferring all graphic designs and publications. Thanks to internal compression and a special structure, PDF has a small file size and ensures that our project will look the same on every computer, which is not standard in the case of other formats.

Before you save the document to PDF

make sure that the rules necessary for proper printing of the work described below have been followed.

Defining a document page

Page area (trimbox): e.g. 297x210 mm
The format of the page we are working on must correspond to the format of the book being ordered

Margin : 10 - 20 mm
When designing, all important design elements such as text, drawings, etc. should be located at an appropriate distance from the edge of the page. For this purpose, it is worth defining a safe margin in the application.

If the inside pages have a background other than white that reaches the edge of the page, add a bleed

Page bleed : 2 mm - 3 mm
In the PDF format, known as the bleedbox, it is the background of the page which should protrude 2-3 mm beyond the page format. The page bleed is cut off during bookbinding, which helps eliminate the occurrence of white edges on the edges of the pages. If there is no bleed in a PDF document containing a printed background, the printing house reserves the right to reduce the book's format by a few millimeters in order to avoid white edges. You can also define the bleed by creating pages of an appropriately larger size by adding 4 mm to the page size in each axis.

The spine of the book

If there is no information printed on the spine and it has the cover background color (e.g. white), you do not need to perform any additional actions. Simply place the cover pages in your PDF document along with the middle pages in the correct page order.

If the spine contains text or a color different from the cover , its width should be prepared appropriately to the number of pages. Information about the correct spine width is displayed in the book calculator on the Printhub website after entering all its parameters.

In this case, you must provide only the spine in a separate PDF document or provide the entire assembled cover (first and last page with the spine in the middle) in accordance with the cover mock-up downloaded from our calculator.

Export/save finished work to PDF format

Every graphic program and text editor has the ability to save/export the project to PDF format. When selecting the export/save to PDF option, you can select advanced settings.

Graphics programs usually have predefined settings for export to PDF, in this case we select according to availability:

  • PDF/X-4:2008
  • PDF/X-3:2002
  • PDF/X-1a:2001
  • printing quality

The photos below show how to export from popular programs.

Loading ready-made designs for printing

Loading PDF projects is only available to logged in users. You can only upload the file to a previously saved quote or to an already placed order. If you don't have any work saved on your account, uploading is not available.

To load a PDF project

  • After placing the order , click the "my orders" button, then find the order in the order list and click "load".
  • before placing the order , during the quote, while logged in, click "save quote", enter your own order name and confirm.
    Click in the upper right corner "my account" > "saved quotes" and in the list of quotes click "load".

After loading the PDF file

you should mark the document as a set if a complete document including a cover and center has been uploaded, or as a cover/center if two separate documents have been uploaded. Marking documents is necessary to start the preview creation procedure.

After marking the uploaded files, you will receive an e-mail with a preview link with overlaid lines:

  • red and gray - the cutting area (trimbox) corresponds to the format of the finished product
  • gray and white is the area to be cut off (bleedbox), the background of the page must reach here
  • green and white is the recommended margin for text and important objects (artbox)

When the previews are correct

Click the "start production" button under the preview link. The printing house will process the order if it has already been paid.

When previews are incorrect

You can delete the uploaded file and then re-upload the revised project.

Common errors in PDF documents

  • document format different from the format of the ordered product
  • page orientation different from that of the ordered product
  • poorly defined PDF page fields
  • set overprint of white objects
  • no bleed
  • text on the fold
  • text right at the cutting edge
  • incorrect RGB, Pantone colors

Under no circumstances will the printing house be liable for any errors found in the files delivered for printing.





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